EPF Grants: Fall 2007

12/05/07

Hello Everyone:

1. Grants. Fran Caraccilo sent the list of not-for-profit groups who received EPF grants this fall, and the 1816 Farmington Quaker Meetinghouse was not among them. Sometimes we succeed, and sometimes we don't! We will apply again next year.

Meanwhile, we are still awaiting word from Save America's Treasures and from our appropriations request through Senator Clinton's office.

In January, we will meet with our fund-raising committee to talk about a plan for pursuing these and other grants through Bank of America, Kresge Corporation, Delaware North, and others.

Meanwhile, we are blessed to receive support from the Rochester Area Community Foundation, Canandaigua Bank, and the Preservation League of New York State, as well as many private donors. Many, many thanks to all these!

2. Shop for Museums. If you have not yet done so, check out the 1816 Farmington Quaker Meetinghouse on www.shopformuseums. If you shop online, register here to help out our meetinghouse!

3. Canandaigua Rotary. I will be giving a talk on our meetinghouse project at the Canandaigua Rotary on December 6 at noon.

Best, Judy

Gail/Fran

FINGER LAKES REGION Region Total $1,092,950

Cayuga Museum of History & Art (Cayuga) $49,550
The Cayuga Museum of History and Art will restore and provide public access to one of the world's first sound studios for sound production.

The Park Church (Chemung) $388,135
The Park Church will undertake a roof replacement project and restore and repair masonry walls and chimneys.

Town of Southport (Chemung) $103,895
The Town will replace unsafe playground equipment with equipment that meets ADA standards and ensures that the park meets National Recreation and Park Association requirements.

City of Geneva (Ontario) $175,000
The City will upgrade Gulvin Park which serves the lowest income, distressed neighborhood in the heart of the Geneva Empire Zone. Improvements will be made to baseball fields, basketball courts, picnic area, children's play facility and unimproved fishing site.

Village of Waterloo (Seneca) $49,810
The Village will enhance and expand waterfront recreational activities on Oak Island by improving handicapped accessibility, constructing a second picnic pavilion and increasing waterfront access while preserving the natural character.

Village of Owego (Tioga) $326,560
The Village will restore the historic Evergreen Cemetery, located on a hillside overlooking the Susquehanna River.

Judith Wellman, Principal Investigator
Historical New York Research Associates
Professor Emerita, History
State University of New York at Oswego
2 Harris Hill Road
Fulton, New York 13069
315-598-4387

"Right is of no sex. Truth is of no color."
Frederick Douglass, North Star, 1848

"All men and women are created equal."
Declaration of Sentiments, Seneca Falls, 1848

Emergency Stabilization

12/13/07

Hi Everyone--Richard Deys and his crew began work on the Farmington Meetinghouse last Saturday, and things are progressing very well! Much of the cabling has already been installed, and they have pulled back that perilously leaning north wall an entire foot. I think we caught that just in time. The pegs had pulled almost entirely out of the mortise-and-tenon joints, and now they are once more tightly engaged.

Richard and his crew are also cleaning up around the sides and front of the building, sorting, stacking, and labeling (with metal tags attached with wire wrapped around the material) historic materials. The larger beams and posts are too big to go inside the building, so they are stacking these outside, separated by 4 x 4 timbers for ventilation. It seems clear where the large beams and posts fit into the building. Many interesting pieces of interior woodwork still survive, as well.

All in all, in spite of the serious and obvious damage to this building, we are encouraged by how much of the historic fabric survives. We are thinking of it as analogous to one of those 3-D puzzles of historic buildings. Most of it is there, but some of it is lying all over in pieces, just waiting to be put into the right place. With a little luck, and a lot of help from friends such as all of you, we will put this meetinghouse back together again!

Many, many thanks to Richard, to Matthew Abate, the Rochester Area Community Foundation, the Canandaigua Bank, the Preservation League of New York State, and to this whole team of people who care so much and work so hard for this building. Your efforts are truly saving this meetinghouse--and all the nationally important stories it tells--for the ages.

We will keep you all posted!

Best, Judy

Judith Wellman, Principal Investigator
Historical New York Research Associates
Professor Emerita, History
State University of Ne
w York at Oswego
2 Harris Hill Road Fulton, New York 13069
315-598-4387

"Right is of no sex. Truth is of no color."
Frederick Douglass, North Star, 1848

"All men and women are created equal."
Declaration of Sentiments, Seneca Falls, 1848

2007 Year End Update

12/25/07

Dear Friends, Sending you warm wishes and good cheer at this time of the turning of the year and the lengthening of the Light!

At the end of 2007, Friends of the 1816 Farmington Quaker Meetinghouse have much to celebrate. Much also remains to be done. Here is a summary of where we stand:

1. Stabilization of the Meetinghouse

We are extremely grateful to the Rochester Area Community Foundation, the Canandaigua National Bank, and several private donors for their timely financial assistance in funding the stabilization of the Meetinghouse. The Preservation League of New York State also offered to lend us money from their revolving fund to support this work.

Last winter was very hard on the Meetinghouse. Because the building stood open to the weather, its mortise-and-tenon joints loosened, and the whole structure began to lean toward the north. This building would not have been saved without the help of these generous donors.

We completed this work with the creative and enthusiastic help of Matthew Abate, engineer, who drew up the plans, and Richard Deys, contractor from Macedon, who did the work. With the help of Dave Bruinix, Richard Deys also sorted and labeled historic materials, storing them onsite. Many original elements were recovered in this process.

Our building committee offered ideas, suggestions, and feedback. Thanks to Jae Evangelisti, Peter Evans, Paul Malo, Kevin Milcarek, and Luther Robinson, our clerk of the works, as well as to our architect, Jack Waite, and Bill Brandow, of John G. Waite Associates, who gave us consistent support through this whole lengthy process.

This building stands for the ages because of all of you and only because of you. Many, many thanks!

2. Congressional Legislation

Special thanks to Congressman Randy Kuhl for introducing legislation (H.R. 3810) requesting the National Park Service to begin a Special Resource Study, exploring the possibility of acquiring the 1816 Farmington Quaker Meetinghouse as part of Women's Rights National Historical Park. Congressman Kuhl has also requested Mary Bomar, Director of the National Park Service, to initiate a reconnaissance study on this same topic. We are still awaiting a reply from Director Bomar.

Thanks also to Congresswoman Louise Slaughter, who introduced the National Women's Rights History Project Act in the House (H.R. 3114) and Senator Hillary Clinton, who introduced this legislation in the Senate (S. 1816).

Working with the National Park Service (especially Women's Rights National Historical Park in Seneca Falls, New York) and with state historic preservation offices across the nation, this bill will 1) link a concentration of women's rights sites in upstate New York (including the 1816 Farmington Quaker Meetinghouse) through a women's rights history trail; 2) identify women's rights historic sites across the nation and highlight them through the National Register's website (“Places Where Women Made History”); and 3) create a partnership to develop interpretive programs. This bill now has 62 sponsors in the House.

We are working with Friends of Women's Rights National Historical Park to develop national support for both these bills. Stay tuned!

3. New Website

Thanks to webmaster Dave Cocuzzi of Clear Path Studios (www.clearpathstudios.com), we are now developing a new website. This will be linked to our listserv, so from now on, you will be able to subscribe (and unsubscribe) to these emails by going to our homepage at www.farmingtonmeetinghouse.org. This website is a work in progress, and (with the help of researchers Charles Lenhart, Marie Parsons, and others), we will be adding photos, primary documents, a timeline, and other materials. Many thanks, Dave!

4. ShopforMuseums.Com

Thanks to Maria Wade, we are now linked to www.shopformuseums.com. If you shop online, check this out! It contains links to major retailers throughout the country. Register under 1816 Farmington Quaker Meetinghouse, and for every purchase you make through this site, a percentage will go to the 1816 Farmington Quaker Meetinghouse project. Thank you, Maria!

5. School Presentations

Maria Wade made presentations to Victor Middle School students about the Farmington Meetinghouse. We will also be working with the Survey of Sites Relating to the Underground Railroad, Abolitionism, and African American Life in Wayne County, sponsored by the Wayne County Historian's Office (Peter Evans, Historian) and funded by Preserve New York (under the Preservation League of New York State and the New York State Council on the Arts) on a presentation about Underground Railroad supporter Griffith Cooper, Farmington Quaker minister who lived in Williamson, New York.

6. Fund-raising

Our top priority in 2008 will be to develop a plan for raising the $1.5 million we need to move the Meetinghouse to its new site across the road, restore its exterior to its original condition and rebuild the ministers' and elders' building that was once connected to the rear corner of the meetinghouse.

We did not receive either the Environmental Protection Fund grant or the Save America's Treasures grant that we applied for this year. We will reapply for these next year and work for matching grants for these.

7. Importance of this Meetinghouse

A Reminder About Why We All Work So Hard. This building is nationally important for its connection to the early woman's rights movement, the Underground Railroad, and Seneca Indian land rights:

1. There would have been no woman's rights convention at Seneca Falls in 1848 without the help of Quakers affiliated with this meetinghouse.
2. Farmington Quakers formed a key node on the Underground Railroad, working closely with Frederick Douglass, William Wells Brown and other African Americans.
3. There was no “trail of tears” for the Seneca, as there was for the Cherokee and other Native Americans, in part because of alliances forged between Seneca leaders and Quakers at this Meetinghouse.

This Meetinghouse is listed on the National Register of Historic Places and the National Park Service's Underground Railroad Network to Freedom. It will ultimately be eligible for four heritage trails, two federal and two state, relating to women's rights and the Underground Railroad.

Happy Holidays to everyone! Blessings on thee! May all your projects hum with energy and joy in the coming year!

Steering Committee
Friends of the 1816 Farmington Quaker Meetinghouse

Judith Wellman, Chair
Helen Kirker, Co-Chair
Rich Regen, Co-Chair

Judith Wellman, Principal Investigator
Historical New York Research Associates
Professor Emerita, History
State University of New York at Oswego
2 Harris Hill Road
Fulton, New York 13069
315-598-4387

"Right is of no sex. Truth is of no color."
Frederick Douglass, North Star, 1848

"All men and women are created equal."
Declaration of Sentiments, Seneca Falls, 1848

Update and 2/26 Meeting Agenda

1/20/2008

Hello Friends--Our next Steering Committee meeting will be on February 26, 2008, at 1:15 in the "new" Farmington meetinghouse.

We had talked earlier about having a meeting this Tuesday, January 22, but we have postponed it to February 26 in order to give the Fund-raising Committee a chance to meet first.

National Park Service, Reconnaissance Study: We have some excellent news. Congressman Kuhl reports that he just received word from Mary Bomar, Director of the National Park Service, that the NPS will be doing a reconnaissance study for the 1816 Farmington Quaker Meetinghouse, exploring the possibility of potentially acquiring the meetinghouse as an adjunct to Women's Rights National Historical Park. They will probably begin the study in March or April. Thank you so much, Congressman Kuhl, for pursuing this request!

Canandaigua National Bank Grant. We will be having a photo opportunity at the meetinghouse next week with George Hamlin, President of the Canandaigua National Bank, to celebrate their donation of $7500 to the 1816 Farmington Quaker Meetinghouse project. We appreciate so much this very generous gift. This project could not survive without help such as this. We have already begun to draw on these funds for paying our insurance bill and for cleaning, sorting, labeling and storing historic material. More on Canandaigua National Bank...

Conditions Assessment Report. Attached are lovely drawings done by Bill Brandow, of Jack Waite Associates, for the conditions assessment report for the Farmington meetinghouse. We will pass out copies of the report itself at the February meeting.

Stabilization. Thanks to Richard Deys, the stabilization of the meetinghouse is now complete, with funding from the Rochester Area Community Foundation. Cables and posts held this post-and-beam structure together through high winds last week, proving the workability of engineer Matthew Abate's design.

Thanks so much to all who worked so hard to make these important steps happen. This building now stands because of you!

See you all on February 2.

Best, Judy and Helen and Rich

Meeting Minutes

March 11 2008

Farmington Meeting House Restoration Committee
Committee Meeting on March 11, 2008
At the Friends Meeting House in Farmington

1. Request to begin meeting about 1:15 PM by Helen Kirker
2. Those present were: Doug Fisher, Charles Lenhart, Rich Regen, Carol Elaine Deys, Marie and David Parsons, Peter Evans and Helen Kirker plus Luther Robinson who joined in near the end of the meeting
3. Peter Evans agreed to act as meeting note taker
4. Treasurers Report was reviewed and approved by all present
5. Group briefly discussed funding and funding sources. Charles had printed out two copies of a database but it was quite large. Since Judy Wellman was not able to be present the General Fund Raising discussion was tabled until the next meeting
   • Marie Parsons reviewed her cross-stitch/needle point project proposal. The samples presented were very well received by the whole committee. Marie requested funding to produce about 20 kits which would be for sale to the public. Expenditure of $100 for the kits was authorized by all members present.
   • Marie Parsons stated that all the design ownership and copyrights associated with the Meeting House Kits were to be the sole property of the Farmington Meeting House Restoration Organization.
   • Carol Elaine Deys reviewed book store initiative and also outlined plans for a Macedon Day event. She also recommended that the pattern design for the Meeting House Kits would also make great coloring pages for children.
   • The Funding Committee recommended to the Steering Committee that a process be initiated to incorporate as a "not-for-profit" charitable 501c3 corporation. The reason this might prove to be an advantage in the long term was discussed. It was the consensus of those present that the whole process of securing a NYS Museum Provisional Charter and then applying for the Federal 501c3 designation could take a substantial period of time so it was better to begin the process now.
   • There was discussion concerning the intent or logic for organizing as a "non-membership" organization. This concept or stipulation needs to be explored and defined further. Any potential reasons for not moving forward with the application for incorporation were discussed. If at any time this action proves to be called into question, the process can easily be placed on temporary hold. Helen Kirker will move forward asking Wade Eaton to begin the application for charter with the NYS Museum and Stephen Lewandowski to begin drafting a constitution and by-laws.
6. Peter suggested that we use "off the shelf" models for both of these documents. Particularly the by-laws, they can be modified to reflect the wishes of the members at any time in the future once the committee determines how they want or need to operate.
7. At this point in the meeting discussion – the agenda was placed on hold and those present entered into a very productive examination of "Meeting Process and Order". Peter, as note taker, had been attempting to follow or apply normal Roberts Rules process. Since some key decisions were being made and money was being authorized, Peter felt that due process needed to be reflected in the meeting minutes.
8. Helen Kirker and Rich Regen introduced the group to an alternate process that is prevalent within Friends community and used at committee meetings. It involves a process where everyone has a voice and everyone is heard. That a dissenting or minority opinion is always provided full opportunity for expression. Peter admitted that Roberts Rules can shut down open discussion and prevent all voices being heard equally. He further suggested that Rich Regen and Peter Evans should explore a process which would bring forward the Friends approach or concept yet allow for the documented accountability needed for legal due process. This alternate approach, if adopted, would reflect a more open and inclusive process and is not intended to reflect any particular religious persusion or affiliation. Every one present seemed to be in agreement with this outcome and we moved back to the published agenda.
9. Leadership in Energy Efficient Design (LEED) Certification: Those present all agreed that aiming for LEED Certification was a worthy goal for the Meeting House Project. It was mentioned that the committee felt that this should be achievable without compromising historical and restoration accuracy of the meeting house (there are a number of other criteria that need attention as we move the project forward—environmental around land disturbance and materials used etc.-PKE).
10. Public Relations & Publicity—At this point the committee reviewed a number of initiatives that could raise the visibility and awareness of the project which could aid the fund raising efforts already underway and those that are in the planning stage.
    • National Park Service Wayside Signage coupled with the potential for site survey and project evaluation studies.
    • Heritage Café in Waterloo made an offer to provide an area for Meeting House pictures, site interpretation and project progress.
    • Brochure—a need was expressed for a published brochure to be used around the region to raise the awareness for the project and its importance both regionally and on the national scene. Judy Wellman has prepared a document that she has been using when meeting with government and funding groups. This will be an item for a future agenda when we can review the objectives or intent of a brochure for the general public and can review what Judy has already prepared (a formal "case statement" document needs to be prepared for major donor contacts—PKE).
    • Post Office Box—the need for a formal mailing addresses was discussed. This will be necessary/desirable for the charter—incorporation application. It was suggested that the local Post Office be approached to see if the Committee could purchase a PO Box with the number "1816". The lease is yearly and is not an immediate priority but is part of a public relations and communications plan. One of the primary reason or objectives of any form of communication (a brochure) effort is to open a path between potential donors and the Meeting House Organization. Helen Kirker will investigate with the local US Post Office.
    • A number of members reminded the committee about some initial concerns expressed by the immediate community within the Meeting House area. We need to continue to respect their privacy and solitude even as we move into the next phase of our restoration and fund raising initiative.
    • Any publicity of the Meeting House site or restoration appeal that might prompt tourism interest needs to be carefully gauged. This will require some very careful thought since we can not expect to appeal to a broad spectrum of financial support without some reasonably high profile publicity of our mission (is there a well defined and written project "mission" statement—sort of statement that appears on all literature and rolls off of each our tongues at the drop of a hat?-PKE).

At this point it was almost 3 PM and Peter Evans needed to return to the office. These notes will be mailed to Helen Kirker for Helen to edit and add to as appropriate.

Submitted, Peter Evans, Meeting Scribe for 3/11/2008

Minutes

4/29/08

Present: Carol Elaine Deyes, Peter Evans, Douglas Fisher, Lyle Jenks, Helen Kirker, Charles Lenhart, Stephan Lewandowski, David Parsons, Marie Parsons, Luther Robinson, Judith Wellman

Meeting opened with a moment of silence about 1:50 p.m.

1. Agenda approved, with additions.
2. Introductions
3. Peter Evans reported on the Survey of Sites Relating to the Underground Railroad, Abolitionism, and African American Life in Wayne County, which has revealed many sites relating to the 1816 Farmington Quaker Meetinghouse.
4. Treasurer's report from Francis Caraccilo, delivered by Judith Wellman. We will receive $1200 from the NYS Council on the Arts for Jack Waite's Conditions Assessment report. Treasurer is still working on line-of-credit from the Preservation League.
5. Publicity.
   1. National Collaborative of Women's History Sites. We have joined this group and will be listed in their directory, online and in hard copy.
   2. New York Archives. Article on the Farmington Meetinghouse, "Quiet Center of the Storm," by Stephan Lewandowski and Judith Wellman, with research assistance from Charles Lenhart, Christopher Densmore, and Margaret Hartsough.
   3. Wayside sign. Luther Robinson suggested we find out what is involved in responding to the offer from Women's Rights National Historical Park to put up a sign for the meetinghouse. Helen Kirker volunteered to find out who needs to do the writing and layout and who will pay for it.
   4. North Rose-Wolcott Teaching American History tour. Carol Elaine Deys reported on the tour of Underground Railroad sites and workshop at the Farmington Meetinghouse for 23 teachers from Wayne County on April 24. This group brought considerable energy to and enthusiasm for our project. Thanks to Farmington Town Historian Margaret Hartsough for her presentation.
6. Congressional liason. Maria Wade reported (via Judy Wellman) that she had sent a letter to Senator Schumer, asking for his support for the Special Resource Study, Network to Freedom, and the National Women's History Project Act.
7. National Park Service Reconnaissance Study. . Judith Wellman reported that Terence Moore and Lisa Kolakowsky Smith had visited the meetinghouse last week, as the first part of the National Park Service's reconnaissance study.
8. Fund-raising
   1. Macedon Bookstore. Carol Elaine Deys, Chair of the Community Outreach Committee, reported on plans for a fund-raiser at the Macedon Bookstore, 78 Main Street, Macedon, on May 16-18, beginning at noon.
   2. Farmers' Market.Carol Elaine will also prepare a basket for a raffle at the new farmers' market at the former Orthodox Quaker Meetinghouse in Macedon Center. Farmer's market will be on Saturday mornings, beginning next week.
   3. Needlepoint kits. Marie Parsons reported on her progress toward developing needlepoint kits with the image of the 1816 Farmington Quaker Meetinghouse, for sale at such outlets as the Macedon Bookstore and the Farmers' Market.
   4. Community presentation on 1816 Farmington Meetinghouse. Marie Parsons reported on a program given on the 1816 Farmington Meetinghouse at Rochester M.M. of Friends. Where else might we give this program, perhaps as a fund-raiser?
   5. Internet Sales and Fund-raising.The Committee spent some time brainstorming ideas for items we might sell locally and via the internet. These included:
      • needlepoint kits
      • George W. Clark songbook
      • Informational booklet on meetinghouse
      • Children's book on the meetinghouse
      • Books on architecture of Quaker meetinghouses
      • CD of Christmas music
      • T-shirts/coffee cups/bumper stickers/buttons
      In order to do this, we will need someone to be responsible for sales, including setting up credit card sales (maybe through PayPal) and mailing items.
   6. Grants. Judith Wellman reported on draft of Save America's Treasures grant, with budget revised by Jack Waite's office, and on feedback (through Fran Caraccilo) relating to last year's EPF grant. We lost points on our EPF proposal because of items not under our control (size of surrounding population, e.g.). Work continues with Bank of America and Delaware North (Billie Luisi-Potts and Rick Kollins).
   7. Grants. We reviewed by-laws drafted by Stephen Lewandowski and made suggestions for small changes. Stephan will incorporate these and send around a revised draft.
9. We closed with a moment of silence about 4:30 p.m.
10. Next meeting will be on May 27 at 1:30 p.m.

Respectfully submitted, Judith Wellman

Minutes

5/27/08

Present: Carol Elaine Deys, Peter Evans, Helen Kirker, Charles Lenhart, Marie Parsons, Luther Robinson, Judith Wellman

A Vision of the Future? Carol Elaine Deys reported that, as she driving to meeting, wondering what the focus of our work would be today, the sunshine shone strongly on the field across the street, future site of 1816 Farmington Quaker Meetinghouse. Is this a sign that our goal is moving forward?

Research

1. Photos. HelenKirker brought and displayed photos of the meetinghouse during stabilization.
2. John Jacob Thomas. Charles Lenhart reported on his research on John Jacob Thomas, Orthodox Quaker horticulturist, in business with William R. Smith as Macedon nurseries. Born in Cayuga County and returned there after his father David Thomas died. Charles brought a photo of J.J., along with copies of some of his publications. Thomas was often secretary of abolitionist meetings. Connections with Andrew Jackson Downing and A.J. Davis. William R. Smith's house was based on a Davis design. Thomas house (now gone) was next door. Patricia White shared copies of letters from J.J.'s wife, Mary Howland Thomas, to her sister Phebe Howland Howland, near Sherwood. Charles showed copies of original publications of The Cultivator, 1856-61, edited by Thomas, along with a reprint of the 1862 edition of The Cultivator.
3. 1927 Article on Meetinghouse. Marie Parsons transcribed article on the meetinghouse, found by Charles Lenhart at the Rochester Public Library, from Rochester Times Union, May 18, 1927, on the Farmington Meetinghouse.

Fund Raising

1. Macedon Bookstore--Carol Elaine Deys reported on the event at BOOKS, ETC., on Main Street in Macedon, passing around an article she wrote about this for the newspaper. Beautiful energy in this place, and everyone had a wonderful time. Marie Parsons and Charles Lenhart gave talks. Committee sends an official thank you to John Cieslinski and Maryanne Miller, owners of the bookstore, for presenting this community event, and to Kathy Trenkler, who donated ten percent of the sales from her "Tastefully Simple" that weekend to the Farmington Meetinghouse project. We very much appreciate this, and also the baskets made by Carol Elaine. Event made $85.00 toward the match for federal dollars for the 1816 Farmington Meetinghouse project.
2. Needlepoint--Marie Parsons. Marie showed needlepoint work that she had done from designs that she had developed from architect’s drawings. Marie is developing kits with directions and materials, so that we can sell these as a fund-raiser.
3. Network to Freedom grant proposal--Judy. NTF grant proposal went in for $50,000 in matching funds.
4. Save America's Treasures—Judy. Report from Peter Matthews: Stabilizing and moving the building will cost $200,000-$250,000. Steering Committee approved paying Mathews $200.00 for his estimate. RG&E is considering our request that they donate dropping the power lines, as part of moving the building. Helen will contact Frontier and Time-Warner about dropping the cable and telephone lines. We missed the deadline for Save America’s Treasures. We had trouble getting the CCR connection set up, because the DUNS number was on inactive status.
5. EPF grant. Due June 30. Judy will work with Fran on this.
6. Geothermal heating—Luther Robinson. Major contractor in Rochester (VanHee Heating Service—contact Bill) Jim DiAngelo, Director of Sterling Nature Center, installed geothermal system around his house. Five 200-foot long trenches laid at five-foot depth, with circular pipe around the field. Goes to a central collection point with a pump that brings water to radiator inside. Ground temperature about 50 degrees, so building would be heated/cooled year-round to 50 degrees. Auxiliary heating would be needed when building was used in winter. Initial installation cost about $20,000. Will pay for itself within five years.
7. Farmington-Scipio Spring Gathering. Helen--report on workshop on Farmington meetinghouse on May 26, 2008, as a green project. Audience included two architects and people from several different meetings throughout Farmington-Scipio Regional Meeting. PowerPoint presentation and exhibit. Helen wore her historic Quaker outfit.
8. Draft by-laws--Stephen Lewandowski. Committee discussed the draft and approved the by-laws, as amended at our last meeting. Discussion of keeping the legal Board relatively small, so that we are able to keep tapping energy from supporters by adding them to the Steering Committee. We talked about this project being a movement or a work-democracy. We do not want to lose our flexibility by making it difficult to add (or subtract) volunteers to the Steering Committee or by assuming that people have to be on the Board to be part of the project. Model of Quaker meetings, in which everyone is invited to attend business meetings and Board of Trustees is relatively small. Requested Stephan to explore next steps toward official incorporation.
9. Helen discussed potential development near Ganondagon. Marie will contact Peter Jemison for more information and to ask if we can be helpful.
10. Website links. Peter Evans linked the Farmington Quaker Meetinghouse to the Wayne County historian’s site. Thank you, Peter!

Announcements

1. Carol Elaine's 73rd birthday next week. We sang Happy Birthday. Luther Robinson turned 75 on May 23.
2. June 5—Howland Stone Store Museum celebrates its listing on the National Register as the Sherwood Equal Rights Historic District. Program at 7:00 p.m. Both major meetings for Farmington-Scipio Regional Meeting of Friends are now on the National Register as the Farmington Quaker Crossroads Historic District (listed April 2007) and the Sherwood Equal Rights Historic District (listed April 2008).
3. July 13—Quaker Day at Genesee Country Museum. Quaker meeting will be held in the old meetinghouse (formerly Wheatland Meetinghouse).
4. Next meeting: July 1, 2008—1:30.

Steering Committee
Friends of the 1816 Farmington Quaker Meetinghouse

Judith Wellman, Chair
Helen Kirker, Co-Chair
Rich Regen, Co-Chair

Judith Wellman, Principal Investigator
Historical New York Research Associates
Professor Emerita, History
State University of New York at Oswego
2 Harris Hill Road
Fulton, New York 13069
315-598-4387

"Right is of no sex. Truth is of no color."
Frederick Douglass, North Star, 1848

"All men and women are created equal."
Declaration of Sentiments, Seneca Falls, 1848

Minutes

8/30/08

Present: Helen Kirker, Charles Lenhart, Carol Deys, Doug Fisher, Rich Regen, Sylvia Rose

Note Judith Wellman is down in Florida, after the passing of her husband, visiting her Mother.

Report on fund-raising committee — Helen Kirker/Carol Elaine Deys

1. Carol reported that we have a table of information at the Farmers market at Macedon Center that her son operates weekends. We mentioned that if it is discovered that any old diaries or Quaker records are mentioned that they need to be looked into to share.
2. Helen reported on Ganandogan. We thanked people who helped out – Helen Kirker, Maria Wade, David & Maria Parsons, Sylvia Rose, Doug Fisher, and Charles Lenhart. Our booth served double duty, giving information on the meetinghouse and the Victor site that Doug Fisher is concerned about that was an indian battle site that a mall is proposed to be built over. She had 2 donations this day, 1 from a person from the Netherlands.
3. Helen's Sacred Sites report was discouraging as they initially said that we do not fit their profile as a place having a regular service. But Helen said she had talked with a site in Seneca Falls which does not have regular services but has been funded. So it may be possible if we would have at least an annual meeting. We are still pursuing.
4. Helen suggested that the upper floor attic of the Meetinghouse might be a good place to have heating and lighting. She thought high grass, meadow look would be a good idea and save on money.
5. Helen mentioned that there is a more current painting of the 1816 Meetinghouse.
6. Helen suggested that it is possible to make a contemporary made, old fashion looking Quaker doll that switches skirt to change faces - that the original was bought from the Levi Coffin Museum.

Report on contacts with Frontier & RGE — Helen Kirker

1. Doug suggested that it is possible to seek Time Warner funding of video for the transfer of the building through the cable company. (Did not talk with Time Warner about – yet) This was Helen's first contact with Time Warner & Frontier about the move. Time Warner spokes person said that we would need to consult with moving company as to what would be in the way. Need to find out more about what poles for Frontier & RGE are located along the way.
2. Question arose that we need to know how long do we have to reach our goal. We have a huge amount of money to go. Helen is trying to get this information from our treasurer.
3. Research report — Charles. The report was on Cassandra G Hathaway's Birds Nest School that the Edmondson sisters apparently attended while in Macedon.
4. Tour of barnsSeptember 20 Who is working on this? Tour will be From 9 to 4. Helen available 9 to 1 for the Farmington 1816 Meetinghouse. Charles would be there also from 9 to 4 We need to get some of the measurements & wood used specs to talk over with Farm interested people. Charles will bring an old hand cranked bench drill that was his (farmer) grandfathers as an item that might interest people.

Announcements

1. Grant proposal to Rochester Area Community Foundation was submitted, August 18, for $22,500 to help us match our $47,000 Network to Freedom grant. From the Lloyd Kloss fund paid from interest only.
2. Judy contacted Paul Rubery, lawyer who helped set up the Bullis Fund. Sent him a copy of the RACF proposal. One time only fund. When do they meet? Once a year??
3. Judy contacted Alaine Espenscheid, whom Stephen Lewandowski had talked with earlier about helping us set up the 501c3. She is very willing to help, and we will be in further contact in early September
4. Rick Kollins is working on contacts with Delaware North. There was concern about follow through being enacted.
5. Stephen Lewandowski knows of people in South Bristol who are using geothermal heating.
6. Soil type on the lot for the proposed meetinghouse is Palmyra gravelly sandy loam, according to the Ontario County Soil and Water Dept.

Minutes

9/30/08

Steering Committee, 1816 Farmington Quaker Meetinghouse Tuesday, September 30, at 1:30 p.m. in the 1876 Farmington Meetinghouse.

Attendees: Rich Regen (who chaired the meeting), Stephen Lewandoski, Helen Kirker, Carol Deys, Charles Lenhart, Judith Wellman, and Rebekah Tanner. Lyle Jenks sends his apologies for not being able to attend.

1. We send our heartfelt sympathies to Doug and the Fischer family of Victor, NY in the death of his mother, Lillian Fischer, at age 92, yesterday.
2. Treasurer's report. Francis Caracillo. See attached. The Committee accepted the treasurer's report.
3. Reports on public presentations--Helen Kirker, Charles Lenhart
   1. Barn Tour. About thirty people stopped at the Farmington Meetinghouse, part of the Ontario County Barn Tour, September 23. All were very interested.
   2. Seneca Falls Kiwanis talk by Helen and Charles was well received.
   3. Elizabeth Smith Miller Tea at Peterboro was attended by Charles which he said was interesting. He met and networked with Mid New York UGRR historian Maryellen Urtz of Lee Center, NY.
4. Community Outreach. Carol Elaine Deys has had success in getting donations totalling $20.00 through her recycling of books and magazines at the Farmer's Market at the 1868 Macedon Quaker Meetinghouse. Every bit gets doubled.
5. A suggestion was made that we possibly get Carol to approach the town of Macedon (with the support of Wayne County Historian, Peter Evans) to see if they would be interested in having a travel brochure of Macedon's role in the UGRR, abolition and suffrage for a reasonable figure. Judith and Charles would develop this and donate proceeds to the Meetinghouse funds.
6. Network to Freedom grant and Philadelphia conference on UGRR--Judy Wellman
   1. How long do we have to match the Network to Freedom grant? One year, renewable for up to 5 years.
   2. Any match by private or state funds gets matched with this grant, up to $47,000. We can begin this project as soon as we raise part of the money, but we cannot sign any contracts without having the money needed to pay the contractor in hand.
   3. Any money spent previously does not count. (We still owe Richard Dey and will need to pay insurance costs of $4000, beginning in December.)
   4. If we get the line-of-credit from the Preservation League of New York State, we can borrow against this to get our project going. State and private monies can be used to match federal grants.
   5. Part of our overall fund-raising plan will be to ask for individual donations.
   6. Visit to Race Street meetinghouse to look at their efforts at geothermal heating and cooling and inform them of our project.
7. Status of the building and what we need to do next: work plan
   1. Inspection by building committee and Richard Deys this month revealed that the meetinghouse has not moved since it was stablized last December. Post on southeast corner was part of earlier stabilization and has not been holding up anything for over a year. Rather than work to raise funds for further temporary stabilization, we decided to go full steam ahead to raise money for the full stabilization project.
   2. Jack Waite is willing to help develop specifications and bid documents, as soon as we have raised our initial funds.
   3. We just had a 60 to 70 mph wind during Hurricane Ike's path through the area. It blew down a pine tree in the Farmington cemetery but left the meetinghouse unscathed. A comment made was that the "holiness" of the meetinghouse served it well./li>
8. Status of 501c3 application. Steve Lewandowski reported that we need to get 501c3 certification for legal process. Appointment next week with Attorney Alaine Espenscheid to pursue application. We also need to get a both survey and an appraisal of the parcel.
   1. Francis Caracillo is currently working on a 501c3 application for another group and would be willing to draft one for us.
   2. Geothermal possibilities discussed. Eagle Mountain representative to look at the site and report to Stephen L.
   3. Environmentally sensitive parking lot. One possibility would be to pattern it after the one at the Elizabeth Cady Stanton house, a grid on the lawn. We do have a well drainable soil.
9. The committee discussed possible funding sources to match the Network to Freedom grant.

Announcements

1. National Collaborative of Women's History Sites,. 1816 Farmington Quaker Meetinghouse is part of this group and has been included in their recent informational booklet.
2. National Women's History Project Act. Introduced by Senator Hillary Clinton and Congresswoman Louise Slaughter. Passed committees after hearings in both Senate and House. Rolled into omnibus bill in the Senate but not yet in the House. Very important for the 1816 Farmington Quaker Meetinghouse because it would establish a women's rights history trail through New York State.
3. Reconnaissance study by Lisa Kolakowsky-Smith of the National Park Service, facilitated by Congressman Randy Kuhl. Exploring National Historic Landmark designation, with support of Mark Peckham, Office of Parks, Recreation, and Historic Preservation.
4. Women's Rights National Historical Park. The Park is designing a sign for the 1816 Farmington Quaker Meetinghouse and will construct and install this sign.
5. Brochure for Farmington Meetinghouse. We will ask Doug Fisher if he would be willing to draft a trifold brochure for the Farmington Meetinghouse, incorporating appropriate material from our information sheets and the National Register nomination.

Minutes

12/09/08

Steering Committee, 1816 Farmington Quaker Meetinghouse Tuesday, December 9, Lehigh Valley Restaurant, Manchester NY.

Attendees: Carol Deys, Peter Evans, Douglas Fisher, Lyle Jenks, Helen Kirker, Charles Lenhart, Billie Luisi Potts, Sylvia Rose, Luther Robinson, Rich Regan, and Judith Wellman.

1. Thanksgiving Ceremony. Meeting opened at 1:00 p.m. with a thanksgiving ceremony, led by Luther Robinson and patterned after Haudenosaunee thanksgiving ceremonies.
2. National Park Service wayside sign—Helen Kirker introduced the sign drafted by Women’s Rights National Historical Park for the meetinghouse. The committee was very impressed and also made several suggestions, to be sent to Women’s Rights NHP.
3. NPS reconnaissance study. Judith Wellman reported that work is progressing on this study. Committee agreed that we need to keep in touch with the NPS on this.
4. Incorporation
   1. 501c3 and collections policy. Discussion of the official document for our new incorporation.
   2. First Board members will be Rich Regen, Helen Kirker, Billie Luisi-Potts, Francis Caraccilo, Stephen Lewandowski, and Carol Elaine Deys
   3. This Board will have responsibility for property, finances, and hiring and firing potential staff
   4. Steering Committee will continue to meet, welcome new members, and provide ideas and energy for this project
   5. Board members present decided to make this the first Board meeting, in conjunction with the Steering Committee
   6. Judith Wellman will enclose a copy of the by-laws with these minutes
   7. Discussion of getting chartered as a museum, separate from a not-for-profit, 501c3 incorporation
   8. Extensive discussion of the draft collections policy and what it should include. Steering Committee agreed to submit it as a draft policy with the incorporation papers and to revise it as needed at the next meeting. Billie Luisi-Potts, Doug Fisher, and Peter Evans agreed to form a sub-committee to review this carefully.
5. Research
   1. Farmington, Wayne County Sites, and National Register/Network to Freedom nominations
   2. Peter Evans and Charles Lenhart reported on the many sites related to Farmington that have been uncovered by the Survey of Sites Related to the Underground Railroad, Abolitionism, and African American Life in Wayne County.
   3. Members of our 1816 Meetinghouse research group had already been gathering the Meetinghouse research material based on regional research that provided a basis for Wayne County research.
   4. Peter Evans announced that Wayne County will be giving an award to Charles Lenhart for the immense amount of research material that he has given to the Wayne County Historian’s Office. Congratulations, Charles!
6. Fund raising
   1. Billie Luisi-Potts suggested that we develop a Advisory Council for Fund-raising. The committee endorsed this idea and suggested several possible names.
   2. The Committee passed a resolution of thanks to the Rochester Area Community Foundation for their grant of $14,000. Resolved, that we extend our sincerest and most heartfelt thanks to the Rochester Area Community Foundation for its grant of $14,000 toward our match for the National Park Service’s Network to Freedom funds. Your generosity is especially appreciated at this critical time. Rochester Area Community Foundation funding will allow us to begin work with our architect immediately toward permanent stabilization and preservation of original materials of the nationally important 1816 Farmington Quaker Meetinghouse.
   3. Judith Wellman reported on progress in getting the match of $49,000 for the $47,000 from the National Park Service’s Underground Railroad Network to Freedom. With $14,000 from the Rochester Area Community Foundation, $2000 pledged by Canandiagua National Bank, and $3500 pledged by private individuals, we have raised $19,500 toward the match. We can begin to spend this on our first step: hiring Jack Waite to develop plans and specifications.
   4. Our current bank account holds $907.42. We still have $1200 coming from the New York State Council on the Arts. We owe $2600 by the end of this month for our insurance. And we still owe $4932 to Richard Deys for work done last December. (We have already paid him $16,890 on his initial contract and $5000 toward his invoice of $9932 for cleanup.) Richard Regan will contact Richard Deys to help develop a scheduled plan for repayment.
   5. Luther Robinson spoke on the need for us to plant some seed money. He passed the hat and several people contributed.
   6. Doug Fisher thanked those who contributed in his mother‘s name to the Meetinghouse
   7. Judith also thanked people for the money donated in memory of her husband
   8. Rich said we need to have this as a reminder to keep relationships – keep sending thanks to people and develop our relationships. To ask that people ask others who may be interested to donate.
   9. Luther suggested donating to a specific part of the meetinghouse, making a signature donation.
   10. Doug Fisher noted that Obama was promoting funding for ready-to-go state projects. Perhaps we could tie our project in to this. Billie suggested NYSERDA agency could help us develop ideas for green elements.
7. Judith Wellman passed out copies of the annual report and asked for comments and suggestions.
8. Next meeting will be held January 13, 2009, 1:00 at Lehigh Valley Restaurant, Manchester. New York Board will meet at 11:30.

Respectfully submitted,
Charles Lenhart
1816 Farmington Quaker Meetinghouse
c/o Elizabeth Cady Stanton Foundation
P.O. Box 603, Seneca Falls, New York 13148
315-598-4387/315-568-6917

December 9, 2008

Ed Doherty, Vice President, Community Programs
The Community Foundation
500 East Avenue
Rochester, NY 14607 –1912

Dear Ed:

At its meeting today, the 1816 Farmington Quaker Meetinghouse Steering Committee passed the following resolution:

Resolved, That we extend our sincerest and most heartfelt thanks to the Rochester Area Community Foundation for its grant of $14,000 toward our match for the National Park Service’s Network to Freedom funds. Your generosity is especially appreciated at this critical time. Rochester Area Community Foundation funding will allow us to begin work with our architect immediately toward permanent stabilization and preservation of original materials of the nationally important 1816 Farmington Quaker Meetinghouse.

Each of us individually also offers our profound thanks. We are using these funds to kick off a major fund-raising effort. We will keep you posted.

Gratefully,

Judith Wellman, Chair
Helen Kirker and Rich Regen, Co-Chairs
Steering Committee, 1816 Farmington Quaker Meetinghouse

cc: Ted Fafinski, Jack Waite

Steering Committee Meeting Minutes

1/13/09

Meeting convened at the Lehigh Valley Restaurant in Manchester at 1:00 p.m.

Present: Carol Elaine Deys, Peter Evans, Doug Fisher, Helen Kirker, Charles Lenhart, Billie Luisi Potts, Rich Regan, Judith Wellman. Francis Caracillo excused.

1. Thanks and congratulations
   1. Committee thanks Diana Vandervelden for the photograph of the 1816 Farmington Meetinghouse. Helen Kirker will care for this until we are ready to collect materials.
   2. We also thank the Lehigh Valley Restaurant for their gracious hosting of our monthly meetings.
   3. Congratulations to Ted Fafinski for his re-election as President of the Ontario County Board of Supervisors.
   4. Among the things we need to do is to have meetings with current and especially new office holders to familiarize them with our current situation.
2. Approval of Minutes. Helen K. moved to approve the minutes for the December 9, 2008 meeting. Billie seconded, and committee unanimously approved.
3. Treasurer's Report.
   • Francis Caracillo reported via email to Judith Wellman that current balance in our account is $15,065.42.
   • We still owe Sandman's a balance of $3,832.
   • Annual insurance was paid on January 9, 2009. Thanks to Joel Steele, our payments have been reduced from $2,641.20 to $1,143 per year.
   • Carol Elaine moved to accept the report. Billie seconded and committee unanimously accepted the report.
4. Board of Trustees Report
   • Board met at 11:00 a.m., January 13, at Lehigh Valley Restaurant and elected Helen Kirker, President of the Board, Rich Regen as Vice-President, Stephen Lewandowski as Secretary, and Francis Caracillo as Treasurer.
   • Board approved the Constitution and By-laws, as amended to include an Audit Committee and a Steering Committee, pending approval of the Steering Committee. Helen Kirker moved to approve the Constitution and by-laws. Judith Wellman seconded. Steering Committee approved unanimously.
   • Minutes of first Board meeting are attached.
5. Collections Policy—Billie Luisi-Potts, Doug Fisher, Peter Evans. Steering Committee accepted collections policy, revised as follows:
   • "Revisions to this collections policy and accessions to the collection may be made by the Board with appropriate review by the Steering Committee, after a waiting period of three months from the original proposal."
   • Helen Kirker is keeping a list of donated articles in her possession until we have a place to keep them.
   • This collections policy will be in effect once we get notification from New York State that we are officially a not-for-profit organization.
6. Plans for Meetinghouse Restoration.
   • Billie Luisi-Potts reported on a meeting in Albany with Jack Waite, architect, and Mark Peckham, from the NYS Historic Preservation Office, attended by Rick Kollins, Billie Luisi-Potts, and Judith Wellman. Discussion centered on future steps for the meetinghouse, in the context of the National Park Service's reconnaissance study. We have a contract with Jack Waite through the Elizabeth Cady Stanton Foundation, and Mr. Waite will send a separate letter relating to this phase.
7. Research
   • Charles Lenhart discussed his work with Sally Millick, assistant historian of the Village of Macedon, on the Macedon Academy and the collapsing garage at 1515 Main Street, Macedon, once thought to have been Eseck Wilbur's mill.
   • Judith Wellman reported on a new version of the collection of primary sources relating to Stanton, which she shared with Lisa Kolakowsky and Vivien Rose, who are working on research for the National Park Service's reconnaissance study.
   • Douglas Fisher reported that the reference to Susan B. Anthony speaking in the 1816 Farmington Meetinghouse in 1873 came from Ann Gordon, editor of the Stanton-Anthony Papers.
8. Fund-raising
   1. Sacred Sites—New York Landmarks Conservancy. Judith Wellman prepared a grant proposal for the Sacred Sites program, for a match for the Network to Freedom money for architect's and engineer's fees.
   2. Other possible sources include the 1772 Foundation and Daisy Marquis Foundation (which focuses on making buildings handicapped accessible).
9. Article in Canandaigua Messenger. Judith Wellman reported that an article on the meetinghouse, written by Alex Bauer, will appear in the Canandaigua Messenger. Where it stands: Farmington Quaker meetinghouse
10. Next meeting will be held at the Lehigh Valley Restaurant on February 10, 2009, at 1:00 p.m.

Minutes 1816 Farmington Quaker Meetinghouse

Steering Committee Board Meeting

3/24/09

Present: Carol Elaine Deys, Peter Evans, Douglas Fisher, Lyle Jenks, Helen Kirker, Charles Lenhart, Luther Robinson, Judith Wellman. Excused: Fran Caracillo, Billie Luisi-Potts, Rich Regen

1. Approval of Minutes. Steering Committee and Board approved minutes for Steering Committee and Board for January 13, 2009.
2. Reports
   1. Macedon Historical Society. Carol Elaine Deys reported on recent progress in the town and village of Macedon, thanks to the efforts of Sally Millick, Marcy Frey, Carol Deys, and Denie Johnston (with Helen Burgio in Florida). Among the discoveries that Sally Millick discovered going through the Macedon Academy artifacts was the original 1823 Macedon town meeting minutes. These have been turned over to the town for preservation. Steering Committee voted to get a corporate membership with the Macedon Historical Society for $25.00. Steering Committee also voted to send a letter of support for proposed improvements in Macedon's historic Main Street. Peter Evans will follow up on this.
   2. Friends General Conference Bookstore. Carol Elaine reported that Friends General Conference Bookstore has books that we could sell on our website for a percentage of the profit. The Steering Committee liked this idea but thought that we should wait until we receive our 501c3 status.
   3. Survey of Sites Relating to the Underground Railroad, Abolitionism, and African American Life in Wayne County. Judith Wellman reported that this survey (sponsored by the office of Peter Evans, Wayne County Historian and funded by the Preservation League of NYS) has produced much research (done by Wellman, Charles Lenhart, Marjory Perez, and others) relating to people in Wayne County who were affiliated with the 1816 Farmington Quaker Meetinghouse. She passed out packets of information for the Town Historians of Macedon and Farmington and for the Wayne County historian's office. One of the sites identified, Alasa Farms (once a Shaker and Fourierist community site), has recently had a fire. Peter Evans' office will develop a second grant for the Preserve New York program (due May 4), to write National Register nominations for about five abolitionist/UGRR sites, including Alasa Farms.
   4. Land for sale. Helen Kirker reported that she had heard that Lyjah Wilton had sold the land that the Meetinghouse is located on. (Further information suggests that the land is for sale but has not been sold.). Judith Wellman will contact Lyjah Wilton, owner, for more information.
   5. Architects' Visit. Judith reported that Jack Waite will visit the meetinghouse with Bill Brandow in the next couple of weeks.
3. Fund-raising.
   1. Sacred Sites is reviewing our proposal for $9200 to match Network to Freedom grant money to pay architect Jack Waite.
   2. Kresge Foundation. Billie Luisi-Potts has written a draft letter of application. Our proposal would be strengthened, however, if we had a strategic plan.
   3. Finger Lakes Race Track. Judith and Rick Kollins are working with Chris Riegle and Francie Andolino to apply for funding in the fall.
   4. EPA grant is still pending but state and federal budget cuts may mean no funds available for this year.
   5. Save America's Treasures. Received $20 million nationally this year. Deadline is May 27, and we will apply. Committee discussed how to inform federal representatives and senators about our project, especially Senators Schumer and Gillibrant and Congressman Massa.
   6. National Women's History Project Act was up for (a second time) for vote the day of this meeting. [It passed.] This will create a women's history trail through New York State, administered by Women's Rights National Park in Seneca Falls.
   7. Discussion of legislation to create a National Park at the home of Harriet Tubman. How will this affect Farmington? Tubman visited home of Daniel and Mary Anthony (Susan B.'s parents) in 1861. Did she have any closer connection with Farmington?
   8. Current funding. Many, many thanks to the following donors:
      1. Network to Freedom--$47,000
      2. Matching Funds
         • Rochester Area Community Foundation--$14,000
         • Canandaigua National Bank--$2500
         • Board members--$2000 given, $500 pledged
         • Requested $9200 from Sacred Sites
         • If we receive the Sacred Sites grant, we still need $21,800 to finish the match for the NTF grant for Phase I
4. Strategic Planning. Billie Luisi-Potts has offered to have a strategic planning workshop. We will meet at 9:00 a.m. on April 23 at the Seneca County Chamber of Commerce building on Route 20, Seneca Falls.
5. 501c3. Our 501c3 application will be considered at the May meeting of the NYS Department of Education review board.
6. Website. Check out the new material on our website. Many thanks to Dave Cocuzzi, of Clear Path Studios, our webmaster.

Meeting adjourned at 2:30 P. M.

Respectfully submitted,
Charles Lenhart

1816 Farmington Quaker Meetinghouse

Board and Steering Committee Minutes

7/14/09

Present: Steve Lewandowski, Peter Evans, Doug Fischer, Carol Elaine Deys, Luther Robinson, , Judith Wellman, Helen Kirker, Charles Lenhart

Excused: Fran Caracillo Lyle Jenks, Billie Luisi-Potts

1. Not-for-profit charter: Alaine Espenscheid sent us our new charter as a not-for-profit organization. Helen Kirker will get a copy made and will frame the original document.
2. EPF Grant: Fran Cracillo, Helen Kirker, Judith Wellman, and Bill Brandow met with EPF representatives to go over contract requirements.
3. Congressional support: Senator Schumer has sent a letter of support for our Save America’s Treasures grant. Rich Regen has met with Congressman Eric Massa, and Helen has sent him information about our project. Doug Fisher is meeting with Congressman Massa on another issue and will let him know that Helen Kirker will be in touch about the Save America's Treasures grant.
4. Conflict of interest policy: Board agreed to pass a resolution that there is no conflict of interest between Fran’s role as treasurer of the ECS Foundation and the 1816 Farmington Quaker Meetinghouse and his role as role as project administrator for Network to Freedom and EPF grants.
5. Bank Account: Helen Kirker will work to set up a bank account for the 1816 Farmington Quaker Meetinghouse with Canandaigua National Bank. Carol Elaine Deys and Charles Lenhart donated money to set up account.
6. Stabilization and moving of meetinghouse: Bill Brandow is drawing site plan and specifications for bidding on stabilization and moving the building. We discussed the pros and cons of having a full basement (with need for two access points and handicapped accessibility), utility basement, or slab. Need for space for storage, exhibits, and utilities. Committee asked Judith Wellman to see if she could find out more information from Jack Waite, with cost/benefit analysis of full basement vs. utility basement vs. slab.
   Helen Kirker agreed to ask owner of ranch house at corner of County Road 8 and Allen-Padgham Road if they would be willing to let meetinghouse be moved across a corner of their land. If contractor chooses this option, we will need legal permission, signed.
7. Land Transfer: Helen will get copy of the deed. Judith and Helen will work with Trustees of Farmington Meetinghouse to develop transfer documents.
8. Ganondagan Festival: July 25-26. Doug Fisher arranged for table. Judith Wellman brought brochures and two three-panel exhibits. Helen Kirker and Charles Lenhart will take charge of booth, with help from Luther Robinson and Judith Wellman.
9. New York Yearly Meeting of Friends: Rich Regen and Ken and Lu Harper will take brochures and two three-panel exhibits (prepared by Luther Robinson and Judith Wellman) to New York Yearly Meeting of Friends at Silver Bay, New York.

Next meeting will be August 25 at 1:15 in the Farmington Friends Meetinghouse.

1816 Farmington Quaker Meetinghouse

Board and Steering Committee Minutes

12/04/2009

Present: Pat and Candy Burson, Priscilla Charlton, Carol Elaine Deys, Helen Kirker, Charles Lenhart, Douglas Fisher, Lyle Jenks, Luther Robinson, Judith Wellman

Guests: Floyd Kofahl, Bill Brandow

Excused: Francis Caraccilo, Stephen Lewandowski, Billie Luisi-Potts, Rich Regen

1. Meeting opened with Judith Wellman, Clerk, at 1:30 p.m. with a moment of silence led by Luther Robinson.
2. Meeting thanked Candy and Pat Burson for opening their historic home (at 344 Sheldon Road, Farmington) for our meeting, and providing such a rich repast of cookies, punch, tea, and Christmas music. Thank you, Candy and Pat!
3. Architect Bill Brandow gave a brief report and answered questions. He is very pleased at the progress of stabilization on the meetinghouse and the quality of work.
4. Floyd Kofahl, Farmington Town Code Enforcement officer, presented an outline of the steps we need to do to apply for Planning Board approval for this project. As a museum in a residential zoned area, the meetinghouse falls under a special use permit, with public access.
   1. Preliminary application should contain consideration of such information as building location, size of lot, site plan with structure, access, and proposed utilities, landscaping, lighting, parking lot (size, location, and type—no dust), wetland buffer, hours of operation, staff. Maximum allowable coverage of buildable lots is 35 percent. In 2007, Farmington code joined with International Code, which has more lenient conditions for historic buildings than did original NYS codes.
   2. Planning Board will comment on initial application. We will need to incorporate their suggestions, along with those of the Farmington Town engineer. We will have thirty days to address the issues before coming before the Planning Board again. Usually, the preliminary plan can be accepted at that final meeting. Estimated four months for site plan approval. Planning Board meets first and third Wednesdays of every month.
   3. After final approval from Planning Board, we will need to apply to the Code Enforcement Officer for building permits. These are good for 18 months (renewable for another 18 months).
   4. If include ideas for future buildings (committee room, carriage sheds) on the initial site plan proposal, we should overestimate their size rather underestimate. A building more than ten percent larger would mean that we need to reapply to Planning Board.
   5. Perc test needed for site plan. Cornell Cooperative Extension (Tad) in Canandaigua will work with us on it to witness the test. Need someone who can dig a hole 48” down. Luther, Helen, and Stephen will supervise perc test.
   6. Aldi's groceries has a geothermal system under the parking lot and in the building. Thermopanels, not on the building, have also been used in Farmington.
   7. Mr. Kofahl emphasized that he is available for consultation at any time.
   8. Next steps:
      1. perc test
      2. property transfer
      3. archeological survey
      4. planning board review—site plan
      5. Foundation

BREAK

1. Certificates of Deposit, Canandaigua Bank. Helen reported on meeting with Mark Allman of Canandaigua National Bank of the Farmington. Canandaigua Bank is offering certificates of deposit at 1.78 percent interest, which we can then use as collateral for a line of credit. Thanks to two people, we now have CDs for $94,000 to use for this purpose. Canandaigua Bank also will offer $25 to each person and $25 to the 1816 Farmington Quaker
2. Preservation League. Judith reported that the Preservation League is considering our request for a loan. President Jay DiLorenzo visited the site last week.
3. Spreadsheet. Judith passed out copies of our latest spreadsheet, with information about the sources and uses of our funds, listed chronologically.
4. Richard Deys. Luther and Judith will work on figuring out the best payment options. As funds are available, we want to pay Richard in a timely way.
5. Treasurer's report. Helen moved to accept. Carol Elaine seconded. Passed unanimously.
6. Fire insurance. Estimated $900/year from Joel Steele. Board resolution: Helen moved to buy fire insurance through Joel Steele, for whatever the contractor's insurance does not cover. Seconded by Carol Elaine.
7. Year-end letter/donation form. Thanks to Lyle and Billie for volunteering to send hard copies.
8. Luther reported on crates—between 100-150 left. Stamp with John Van Lare's name on it. Dave Bruinix and Luther Robinson helped moved this material. Processing equipment for potatoes, etc. Benches in meetinghouse, safe and protected (three). Otis Davis, antique dealer, interested in the crates. Helen and Luther will figure out disposition of remaining material. Judy will contact Lyjah Wilton to determine whether we own the large water tank.
9. Judith Wellman passed out drafts of the 2009 annual report and the grant proposal for Farmington-Scipio Regional Meeting for interpretive materials for the Farmington Quaker Crossroads Historic District.
10. Charles reported on his acquisitions of three books (purchased from the Rochester Historical Society book sale) and one manuscript (by William R Smith, abolitionist Quaker nurseryman from Victor Road), from eBay. Charles also brought a frame with electronic photographs of the Meetinghouse, to be used as part of exhibits. The Steering Committee thanks Charles for all his extra work.
11. Wreath — Carol Elaine brought a wreath from Diane Green for decorations. Judith brought a white peace dove. Helen will make the wreath. Priscilla will donate ribbon. Wolfe Brothers will put it up. Luther will take it down. A photograph of the wreath and people in front of it would be most appropriate.
12. Helen moved that we approve minutes of last meeting, October 27, 2009, as read. Luther seconded. Passed.
13. Next meeting January 12, eating at noon. Meeting at 12:45 p.m. Lehigh Valley Restaurant
14. Meeting adjourned 4:20 p.m. with renewed thanks to Candy Burson for hosting us.

Respectfully submitted,
Judith Wellman

1816 Farmington Quaker Meetinghouse

Board and Steering Committee Meeting Minutes

Lehigh Valley Restaurant

Noon, Lunch, 12:45 Meeting

February 9, 2010

"This town [Farmington] is inhabited by Friends, noted, like all that sect, for their honesty, industry, and neatness."

John Barber and Henry Howe, Historical Collections of the State of New York (1842)

Present: HELEN KIRKER (BOARD), KEVIN MILCAREK, LUTHER ROBINSON, CAROL ELAINE DEYS (BOARD), JUDITH WELLMAN, RICH REGEN (BOARD), DOUG FISHER, BILLIE LUISI-POTTS (BOARD), CHARLES LENHART, FRANCIS CARACILLO (BOARD), PETER EVANS

HELEN KIRKER, PRESIDENT OF TRUSTEES, CALLED MEETING TO ORDER AT 12:25 P.M. OPENED WITH A MOMENT OF SILENCE

Announcements

1. WALK THE WALK—LANDMARK SOCIETY PROGRAM, 7 P.M. MT. OLIVET BAPTIST CHURCH, 141 ADAMS STREET, ROCHESTER.
2. ISAAC AND AMY POST AND SPIRITUALISM—SUNDAY, APRIL ?, 2-3:30, ROCHESTER PUBLIC LIBRARY.
3. FREDERICK DOUGLASS BIRTHDAY PARTY 2/14 NOON-4:30 P.M. WOMEN'S RIGHTS NATIONAL HISTORICAL PARK.

1. SECRETARY'S REPORT
   1. JANUARY 12, STEERING COMMITTEE, MINUTES TAKEN BY JUDITH WELLMAN. CARRIED UNANIMOUSLY JUDITH MOVED AND LUTHER ROBINSON SECONDED.
   2. BOARD MEETING, JANUARY 21, 2010, NOTES TAKEN BY SECRETARY STEPHEN LEWANDOWSKI. BILLIE MOVED AND AND RICH REGEN SECONDED. CARRIED BY BOARD MEMBERS UNANIMOUSLY.
2. TREASURER'S REPORT
   1. INCOME AND EXPENSES, DECEMBER-JANUARY—FRANCIS CARACCILO. (SEE ATTACHED.) RICH REGEN MADE A MOTION TO ACCEPT TREASURER'S REPORT, AND BILLIE LUISI-POTTS SECONDED. BOARD MEMBERS VOTED UNANIMOUSLY IN FAVOR.
   2. HELEN KIRKER REPORTED ON CANANDIAGUA NATIONAL BANK ACCOUNT. CURRENT BALANCE $4847.76, INCLUDING $1500 FROM FARMINGTON-SCIPIO REGIONAL MEETING AND $4810 FROM OUR ANNUAL APPEAL. HELEN WILL CALL TIM STONE TO SEE WHETHER THE $7.50 MONTHLY CHARGE CAN BE REMOVED, AS ORIGINALLY PROMISED. HELEN WILL PAY POST OFFICE BOX RENT FROM THIS ACCOUNT. FRAN WILL PAY MONTHLY INTEREST FOR OUR LINE-OF-CREDIT FROM ECS FOUNDATION. MONTHLY WITHDRAWAL OF $5-20/MONTH FROM PPC FOR CREDIT CARD SERVICE. FRAN WILL RECONCILE TREASURER'S REPORT WITH CNB STATEMENT.
   3. NYS CHARITIES BUREAU SENT HELEN A LETTER NOTIFYING US THAT WE ARE NOT SUBJECT TO NYS TAX. MUST STILL FILE ANNUALLY WITH NYS CHARITIES BUREAU. CAROL MOTIONED AND BILLIE SECONDED ACCEPTANCE OF HELEN'S REPORT.
   4. RESOLUTION: BOARD AND STEERING COMMITTEE SEND SINCERE THANKS TO FARMINGTON-SCIPIO REGIONAL MEETING FOR THEIR GRANT OF $1500 FOR INTERPRETIVE MATERIALS FOR THE 1816 FARMINGTON QUAKER MEETINGHOUSE PROJECT. THESE WILL BE AVAILABLE AND IN USE BY JUNE 2010. FRAN MOVED, CAROL ELAINE SECONDED. PASSED UNANIMOUSLY.
   5. PURCHASE OF EXCESS MATERIALS. BOARD AGREED UNANIMOUSLY THAT, IN RETURN FOR A DONATION OF $200 TO THE MEETINGHOUSE PROJECT, LUTHER ROBINSON COULD HAUL AWAY (AT NO COST TO THE PROJECT), TWO JACKS, CABLES USED TO ANCHOR THE BUILDING, POSTS THAT HELD UP ANCHOR CABLES, NETTING, AND 24 CRATES (NOT THOSE WE HAVE SAVED FOR POTENTIAL EXHIBITS). STEERING COMMITTEE WANTED TO KEEP FENCING AND METAL POSTS, IN CASE THEY COULD BE USED AT THE NEW SITE.
   6. SPREADSHEET: SOURCES AND USES—JUDITH WELLMAN PRESENTED SPREADSHEETS WITH BUDGET AND PROJECT SCHEDULE. THESE ARE WORKS IN PROGRESS, BUT THEY HELP KEEP US ALL ON TRACK.
   7. PRESERVATION LEAGUE—STATUS OF LOAN. JUDY WELLMAN REPORTED THAT THE PRESERVATION LEAGUE BOARD WILL MEET TOMORROW, FEB. 10, TO CONSIDER OUR REQUEST FOR A LOAN OF $120,000. JUDITH HAS SENT THEM EXTENSIVE INFORMATION ABOUT OUR PROJECT.
   8. KEEPING TRACK OF HOURS/TRAVEL—RICH REGEN NOTED THAT, IF WE KEEP TRACK OF OUR TRAVEL, WE COULD DEDUCT $.14/MILE PLUS TOLLS FROM TAXES. TIME IS NOT TAX-DEDUCTIBLE FOR TAX PURPOSES, BUT IT MIGHT BE POSSIBLE TO USE IT AS A MATCH FOR VARIOUS GRANTS. FRANCIS CARACILLO WILL CHECK WITH LAURIE MOORE AT EPF TO SEE WHAT THEIR CURRENT GUIDELINES ARE.
   9. STEERING COMMITTEE AND BOARD AGREED TO KEEP TRACK OF OUR EXPENSES (INCLUDING MILEAGE) AND, IF APPROPRIATE, TIME. RICH AND FRAN WILL DEVELOP A FORM THAT BOARD, STEERING COMMITTEE MEMBERS, AND VOLUNTEERS CAN USE TO KEEP TRACK OF EXPENSES AND TIME.
   10. CPA. RICH REGEN WILL CONTACT POSSIBLE VOLUNTEER AUDITOR.
3. LAND TRANSFER/SITE PLAN/FARMINGTON PLANNING BOARD MEETING.
   1. PERC TEST DONE AND PAID FOR, BUT NOT YET RECEIVED.
   2. FARMINGTON TOWN REQUIRES SUBDIVISION. ALTHOUGH DEED FOR THIS PROPERTY IS SEPARATE FROM SITE OF FRIENDS MEETING, ASSESSOR COMBINED TWO PARCELS INTO ONE TAX MAP NUMBER. BOTH TOWN BUILDING INSPECTOR AND TOWN LAWYER AFFIRM THE NEED FOR FORMAL SUB-DIVISION APPROVAL THROUGH PLANNING BOARD. MATERIAL DUE FEB. 13, IN ORDER TO BE CONSIDERED AT MARCH MEETING. ALAINE ESPENSCHEID HAS ARRANGED FOR A LAND SURVEY, NEEDED FOR SUB-DIVISION APPROVAL.
   3. LAND TRANSFER FROM A RELIGIOUS ORGANIZATION REQUIRES A COURT ORDER, NOW IN HANDS OF BARBARA POPENFUSEN, CLERK, TRUSTEES, FARMINGTON M.M., WHO WILL MEET TONIGHT WITH TRUSTEES TO REVIEW AND, HOPEFULLY, SIGN IT.
   4. LANDMARK ARCHEOLOGISTS ARE NOW BEGINNING WORK ON RESEARCH PART OF ARCHEOLOGICAL STUDY. FRAN JUST GOT APPROVAL FROM EPF TO OFFER THEM A CONTRACT. AS SOON AS GROUND THAWS IN SPRING, THEY CAN BEGIN DIGGING PHASE.
   5. SITE PLAN. TO BE SUBMITTED BY BILL BRANDOW, HOPEFULLY BY FEB. 13, IN TIME FOR CONSIDERATION AT MARCH MEETING OF PLANNING BOARD. DOUG FISHER SUGGESTS THAT WE INCORPORATE SPACE FOR (NON-FUNCTIONING) OUTHOUSES. PETER EVANS NOTED THAT NON-PERMANENT STRUCTURES DO NOT NEED TO BE INCLUDED IN THE SITE PLAN.
4. MOVING THE BUILDING—PERMISSION FROM OWNERS/DROPPING THE WIRES
   1. PERMISSION FROM OWNERS TO CROSS LAND. HELEN KIRKER WILL GET FORMAL PERMISSION FROM PETER DROCK. DAVE BRUINIX WILL WORK WITH RON HERENDEEN. HELEN WILL ASSIST, IF NEEDED.
   2. FRANCIS CARACCILO WILL CONTACT LYDIA BODDIE-RICE AT RG&E TO CONFIRM DONATION OF WIRES DROPPED (ESTIMATED AT $13,000 PLUS) AND WILL ALSO ASK FOR NAMES OF PEOPLE WE MIGHT CONTACT AT VERIZON AND TIME-WARNER.
   3. ENVIRONMENTAL PROTECTION FUND—STATUS AND RFPS —FRANCIS CARACILLO REPORTED THAT WE HAVE APPROVAL FROM STATE PARK'S AFFIRMATIVE ACTION OFFICE TO HIRE BOTH LANDMARK ARCHEOLOGY AND JOHN G. WAITE, ARCHITECTS. WE CANNOT ENTER INTO A FINAL CONTRACT WITH EPF UNTIL WE HAVE THE LAND TRANSFERRED. ONCE WE SIGN THE CONTRACT, IT MAY BE STALLED WITH DEPARTMENT OF THE BUDGET, BUT IT WILL EVENTUALLY BE AVAILABLE.
5. FUND-RAISING
   1. BOARD AND STEERING COMMITTEE AGREED TO REVIEW STRATEGIC PLAN FROM 2009 AT MARCH MEETING. BY END OF JUNE, WE NEED TO DETERMINE PEOPLE WE WANT TO CONTACT, AS WELL AS NATIONAL PRIVATE FOUNDATIONS AND CORPORATIONS.
   2. BILLIE WILL DEVELOP AND MAINTAIN A PROSPECT FILE. NEED TO RAISE ABOUT $75,000 BY JULY 2011 TO PAY FOR STABILIZATION, FOUNDATION, MOVE; $330,000 BY 2013; $1.9 MILLION BY 2015.
   3. FRAN VOLUNTEERED TO GET A DUNS AND CCR NUMBER FOR 1816 FARMINGTON QUAKER MEETINGHOUSE. (ECS FOUNDATION ALREADY HAS THESE).
   4. FRAN SUGGESTED THAT WE ASK JACK WAITE TO DO A POSTCARD MAILING ON OUR PROJECT.
   5. WHAT IN OUR STORY APPEALS TO POTENTIAL DONORS? STEERING COMMITTEE PROFOUNDLY THANKS BILLIE LUISI-POTTS FOR HER WORK ON DEVELOPING THIS PLAN. PLEASE SEND IDEAS FOR SPRING APPEAL, NAMES OF POTENTIAL DONORS, FUND-RAISING IDEAS, AND SUGGESTIONS FOR THIS PLAN TO BILLIE LUISI-POTTS (BPOTTS@MIDTEL.NET).
   6. RESEARCH IN QUAKER-RELATED CORPORATIONS. CAROL ELAINE DEYS REPORTED ON RESEARCH (INCLUDING CADBURY-KRAFT). FRIENDS PROVIDENT TRADITION FOCUSES ON GIVING RELATED TO QUAKER CONCERNS. CADBURY-KRAFT IS WORTH EXPLORING. KRAFT GROUP, FOXBOROUGH, MASSACHUSETTS. LOWE'S DONATES TO NATIONAL TRUST FOR HISTORIC PRESERVATION AND ALSO AFAM AND UGRR PROJECTS. "VOICE THAT WAS HEARD AROUND THE WORLD." "LET YOUR LIVES SPEAK." USE MEDIA, INCLUDING SPARK. ASK STEPHEN LEWANDOWSKI IF HE WOULD BE WILLING TO WRITE SOMETHING FOR SPARK.
   7. REQUEST FOR ASSISTANCE FROM SENATOR SCHUMER AND CONGRESSMAN MASSA: JUDITH WELLMAN HAS FILLED OUT APPROPRIATIONS FORMS FOR SENATOR SCHUMER'S OFFICE.
   8. RESOLUTION: WE, THE BOARD OF TRUSTEES AND STEERING COMMITTEE OF THE 1816 FARMINGTON QUAKER MEETINGHOUSE MUSEUM, RESPECTFULLY REQUEST SENATOR CHARLES SCHUMER'S ASSISTANCE IN RAISING $407,000 IN FEDERAL FUNDS TOWARD THE $1.4 MILLION NEEDED TO COMPLETE EXTERIOR RESTORATION, DO A HISTORIC STRUCTURE REPORT, AND BEGIN INTERIOR RESTORATION OF THIS MEETINGHOUSE. THE 1816 FARMINGTON QUAKER MEETINGHOUSE IS NATIONALLY IMPORTANT FOR ITS ROLE IN THREE 19TH CENTURY AMERICAN MOVEMENTS--FOR EQUAL RIGHTS FOR WOMEN, NATIVE AMERICANS, AND AFRICAN AMERICANS. AS PART OF HERITAGE TRAILS, IT WILL BE USED AS AN INTERPRETIVE CENTER AND A SOURCE OF ECONOMIC DEVELOPMENT. FRAN MOVED AND BILLIE SECONDED. UNANIMOUSLY APPROVED.
   9. RESOLUTION: WE, THE BOARD OF TRUSTEES AND STEERING COMMITTEE OF THE 1816 FARMINGTON QUAKER MEETINGHOUSE MUSEUM, RESPECTFULLY REQUEST CONGRESSMAN ERIC MASSA'S ASSISTANCE IN RAISING $407,000 IN FEDERAL FUNDS TOWARD THE $1.4 MILLION NEEDED TO COMPLETE EXTERIOR RESTORATION, DO A HISTORIC STRUCTURE REPORT, AND BEGIN INTERIOR RESTORATION OF THIS MEETINGHOUSE. THE 1816 FARMINGTON QUAKER MEETINGHOUSE IS NATIONALLY IMPORTANT FOR ITS ROLE IN THREE 19TH CENTURY AMERICAN MOVEMENTS--FOR EQUAL RIGHTS FOR WOMEN, NATIVE AMERICANS, AND AFRICAN AMERICANS. AS PART OF HERITAGE TRAILS, IT WILL BE USED AS AN INTERPRETIVE CENTER AND A SOURCE OF ECONOMIC DEVELOPMENT.
   10. BILLIE MOVED, FRAN SECONDED, PASSED UNANIMOUSLY.
   11. RESOLUTION TO ASK SCHUMER TO SUPPORT NWHP ACT APPROPRIATION. FRAN MOVED AND BILLIE SECONDED. PASSED UNANIMOUSLY.
6. RETREAT FOR NOT-FOR-PROFITS
   1. JUDITH WELLMAN HAS SIGNED UP FOR A YEAR-LONG WORKSHOP (EVERY OTHER MONTH FOR HALF A DAY) AT SUNY OSWEGO FOR NOT-FOR-PROFITS. THIS INCLUDES A 360 EVALUATION OF PROJECT ADMINISTRATORS. STEERING COMMITTEE MEMBERS AGREED TO LET THEIR NAMES BE USED AS CONTACT PEOPLE TO GIVE FEEDBACK ABOUT THE ORGANIZATION AND WELLMAN'S ROLE, WITH A VIEW TO ENVISIONING HOW WE MIGHT LIKE TO SEE THIS ORGANIZATION GROW IN THE NEXT FEW YEARS.
7. INTERPRETIVE PROGRAM (AND POSSIBILITY OF CELL PHONE COMMENTS)
   1. DOUG FISHER CONTACTED FRONTIER TELEPHONE. PEOPLE DIAL, HEAR A MESSAGE, AND CAN LEAVE MESSAGES. $33 TO INSTALL AND $36/MONTH. MAYBE SEE VIDEOS ON I-PHONES?
   2. PETER EVANS WILL EXPLORE ONCELL, GUIDE-BY-CELL AND TOURMATE (BOX MOUNTED AT PLACE).
   3. CHARLES LENHART—SHOWED DRAFT OF BOOKLET FOR TOUR GUIDES. WE WERE ALL IMPRESSED. BILLIE NOTED THAT UGRR MUSEUM IN CINCINNATI USED PRIMARY DOCUMENTS MOUNTED ON STURDY WOOD FOR KIDS.
   4. HELEN KIRKER REPORTED THAT THE LEAGUE OF VOTERS IS INTERESTED IN VISITING OUR SITE.
   5. CAROL ELAINE DEYS SUGGESTED WE ASK PEOPLE ASSOCIATED WITH FARMINGTON TO TELL THEIR STORIES, TOO.
   6. COMMUNITY LIAISON GROUP—CAROL ELAINE DEYS IS WORKING WITH CANDY BURSON AND OTHERS ON A COMMUNITY LIAISON GROUP. THIS GROUP WILL HELP GIVE OUR PROJECT STRONG ROOTS IN THE LOCAL COMMUNITY.
   7. LANDMARKS PRESERVATION CONFERENCE, APRIL 24. WE WILL BE ON THE PROGRAM IN THE LOCAL TRACK. PETER AND JUDY WILL EXPLORE THE POSSIBILITY OF HANDOUTS ON THE 1816 FARMINGTON QUAKER MEETINGHOUSE. WILSON PRESS DOES POSTCARDS.
   8. JUDITH WELLMAN REPORTED THAT A DRAFT OF THE WALKING TOUR IS HALF DONE. TALK AT CROSSLANDS WILL BE REVISED, BASED ON SUGGESTIONS FROM COMMITTEE AND OTHERS, TO USE AS A POWERPOINT PROGRAM. COMMITTEE AGREED THAT TALKING POINTS WOULD BE MORE USEFUL THAN A CANNED NARRATION, SO THAT EACH PERSON WHO USES THIS COULD TAILOR THEIR DISCUSSION TO SPECIFIC GROUPS. CAROL ELAINE DEYS HAS PLANS TO GIVE A TALK AT MACEDON LIBRARY AND MACEDON BOOKSTORE.
   9. CHARLES SUGGESTED A TOUR OF HOMES RELATED TO FARMINGTON.
8. NETWORKING:
   1. COALITION FOR FULL AND PERMANENT FUNDING FOR THE HISTORIC PRESERVATION FUND (WWW.FULLYFUNDHPF.ORG/HOME)
   2. RESOLUTION: THE 1816 FARMINGTON QUAKER MEETINGHOUSE SUPPORTS FULL AND PERMANENT FUNDING FOR PROGRAMS ESTABLISHED BY THE NATIONAL HISTORIC PRESERVATION ACT OF 1966 AS PART OF THE FEDERAL HISTORIC PRESERVATION FUND. FURTHER, THE 1816 FARMINGTON QUAKER MEETINGHOUSE JOINS OTHER ORGANIZATIONS IN JOINING THE COALITION FOR FULL AND PERMANENT FUNDING FOR THE HISTORIC PRESERVATION FUND, TO THE EXTENT CONSISTENT WITH OUR STATUS AS A 501C3 ORGANIZATION.
   3. FRANCIS CARACCILO MOVED, BILLIE SECONDED. ALL APPROVED.
9. WOMEN'S RIGHTS HISTORY TRAIL
   1. ERIC MASSA—RESOLUTION OF THANKS FOR SUPPORTING FUNDING
   2. RESOLVED, THAT THE 1816 FARMINGTON QUAKER MEETINGHOUSE MUSEUM SENDS ITS SINCERE THANKS TO ERIC MASSA FOR SUPPORTING 2011 APPROPRIATIONS FOR THE WOMEN'S RIGHTS HISTORY TRAIL, PART OF THE NATIONAL WOMEN'S HISTORY PROJECT ACT. THIS TRAIL OFFERS EXCELLENT POTENTIAL FOR ASSISTING THE 1816 FARMINGTON QUAKER MEETINGHOUSE MUSEUM AND MANY OTHER SITES RELATED TO WOMEN'S HISTORY THROUGHOUT UPSTATE NEW YORK, WITH A POTENTIAL TO EDUCATE THE NATION AND WORLD ABOUT THE IMPORTANCE OF WOMEN'S RIGHTS, AS WELL AS TO BRING ECONOMIC DEVELOPMENT TO THE UPSTATE REGION. RICH MOVED, LUTHER SECONDED. ALL APPROVED.
10. TOURISM GROUPS—ONTARIO COUNTY AND NEW YORK STATE
    1. JUDITH WELLMAN REPORTED ON ORGANIZATION OF TWO NEW TOURISM NETWORKS, ONE FOR CULTURAL AND HERITAGE TOURISM SITES IN ONTARIO COUNTY AND ONE FOR CULTURAL AND HERITAGE TOURISM SITES IN NEW YORK STATE.
    2. JUDITH WELLMAN ATTENDED THE SECOND MEETING OF THE LATTER. LYLE JENKS HAS VOLUNTEERED TO GO TO THE NEXT MEETING OF THE ONTARIO COUNTY GROUP.
11. TRIP TO PHILADELPHIA
    1. TALK AT CROSSLANDS. ABOUT THIRTY PEOPLE ATTENDED. JUDY SHOWED A POWERPOINT SHOW (AND PASSED OUT HANDOUTS TO THE STEERING COMMITTEE ABOUT IT). LYLE SPOKE ABOUT HIS INVOLVEMENT WITH THE 1816 FARMINGTON QUAKER MEETINGHOUSE PROJECT, WHICH HE FIRST DISCOVERED AS A MEMBER OF THE REVIEW COMMITTEE FOR THE CHACE FUND OF PHILADELPHIA Y.M. OF FRIENDS. CHRISTOPHER DENSMORE SPOKE ABOUT THE HISTORICAL IMPORTANCE OF QUAKERS IN REFORM MOVEMENTS. MANY THANKS TO LYLE JENKS FOR ARRANGING THIS AND TO EVERYONE AT CROSSLANDS FOR MAKING THIS SUCH A WONDERFUL EVENING. SPECIAL THANKS TO KAY AND CORWIN DRAKE FOR ARRANGING SUCH WONDERFUL HOSPITALITY.
    2. RESEARCH AT FRIENDS HISTORICAL LIBRARY. LYLE JENKS COPIED EPISTLES FROM GENESEE Y.M. OF FRIENDS. JUDITH MADE COPIES FOR CHARLES LENHART, HOPING HE WILL BE ABLE TO TRANSCRIBE SOME OR ALL OF THESE. JUDITH TRIED TO MAKE COPIES OF THE MINUTES OF GENESEE Y.M. ON A FLASH DRIVE, BUT THE ELECTRONIC TRANSFER DID NOT WORK. ANOTHER TRIP IS IN ORDER!
    3. TOUR OF QUAKER MEETINGHOUSES—LAURA DENSMORE TOOK JUDY ON A TOUR OF QUAKER MEETINGHOUSE, FOCUSING ON THOSE WITH EXTANT CARRIAGE SHEDS, AS POTENTIAL MODELS FOR FARMINGTON. SEE EARLIER EMAIL WITH PHOTOS.
    4. PETER EVANS WILL BE MEETING NEXT WEEK WITH A GRAPHIC DESIGNER TO DISCUSS VARIOUS TRAILS IN WAYNE COUNTY, INCLUDING A POTENTIAL TOUR OF UGRR AND ABOLITIONIST SITES IN WAYNE COUNTY. HE SUGGESTED, SECONDED BY DOUG FISHER, THAT WE DEVELOP A PROFESSIONAL BROCHURE AND MARKETING PACKAGE. COMMITTEE WOULD LIKE TO PURSUE THIS IDEA IN GOOD TIME.

NEXT MEETING: MARCH 16, 2010, LEHIGH VALLEY RESTAURANT, 11:45 FOR LUNCH, 12:15 FOR MEETING.

MEETING ADJOURNED ABOUT 3:20.

Respectfully submitted,
Judith Wellman